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Gmail Ubuntu | Manage Email Quickly | Evolution Multiple Email Account Solution

Would it not be nice to manage Gmail in Ubuntu? Let’s be honest, we all want to manage our email quickly. In Evolution there is a multiple email account solution because emails should be easy, right? The Evolution email program will sync with all of your Gmail calendars  too as well as multiple Gmail accounts. So without further ado let’s get started.

Gmail Ubuntu Evolution Multiple Email Account Solution

To get Gmail in Ubuntu we must first install the email client called Evolution. This will help us manage multiple email accounts. There are several features that come with Evolution Email Client so let’s take a look at what they are.

Tip: Click on images to make them larger. If you find anything wrong on this page or need further assistance please comment below or contact me. 🙂

Evolution Features

  • Manage Multiple email & Gmail Accounts.
  • Manage Multiple Calendars & Google Calendars.
  • POP, IMAP & outgoing SMTP protocol supported.
  • SSL, TLS and STARTTLS encryption.
  • E-mail encryption GPG & S/MIME.
  • E-mail filters.
  • Spell-check.
  • Integration with GNOME.
  • Search emails easily.
  • Spamassassin to control spam
  • IMAP Subscriptions.
  • Mail Composing HTML & Text.
  • Memos.
  • Tasks Management.
  • Data Relocation and Sync.

Install Evolution Email Client

For Windows OS Download here Evolution for Windows PC [Free Download] (bestwinsoft.com)

To install the evolution email client in Ubuntu enter the codes below into your terminal. Make sure you enter them one line at a time.

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sudo add-apt-repository ppa:gnome3-team/gnome3-staging
sudo apt-get update
sudo apt-get install evolution

If for some reason you need to remove the Evolution email client from Ubuntu use the following codes in your terminal.

ppa-purge gnome3-team/gnome3-staging
ppa-purge gnome3-team/gnome3

Congratulations you now have the Evolution Email Client installed on your Ubuntu system. To access it type in “Evolution” into your search. Click on the icon that says “Evolution Mail & Calendar”.

RSS Reader For Evolution

Now you should get a RSS reader for your evolution email client. This will save you time subscribing to your favorite blogs. Use this terminal command to install the RSS reader for the Evolution email client.

sudo apt-get install evolution evolution-rss

Manage Email Quickly

Now you can manage email quickly even multiple gmail accounts. Open up Evolution and it looks like this. It’s very easy to navigate. You may hover over any icon to see what it does. On the bottom left you can see the different menu items.  Mail & calendar sync with your online gmail accounts. Tasks, contacts and memos do not. You can however export your gmail accounts and import them into Evolution. That will be in the next tutorial I post.


Gmail in Ubuntu With Evolution

Now lets set up Gmail in Ubuntu with Evolution. There are 2 things that you need to make sure of before you try to set up Gmail accounts in the Evolution Email client. First you need to make sure that your IMAP is enabled. You may enable your IMAP here if you are logged into your Gmail account. Otherwise log into your Gmail account. Click on the cog in the upper right hand corner of the screen. Then click on settings and then click on “Forwarding and POP/IMAP”.  Scroll down to where it says IMAP access and click on the radio button that says “Enable IMAP”. Scroll to the bottom and click on “Save Changes”.

Enable IMAP in Gmail

Enable Less Secure Apps

The next thing that you will have to do to make this work is enable less secure apps in your Google account. You can do that by clicking on the link here and enabling them if you are logged into your Google account.

less secure apps

Setting Up Gmail Account In Evolution

Now we come to setting up your gmail account in Evolution. Start up Evolution and at the top left hand side of the screen you will see new with a drop down arrow beside it. Click on the dropdown arrow.

Click on the dropdown arrow

You will see a welcome screen appear. Click on “Next”.

welcome screen


Enter you Gmail information starting with the full name. Then enter you email address. If you like you may also enter a reply-To and an Organization if you have one.

Enter Gmail Information

Pay attention to this next step because if you don’t then you will have issues. You need to change googlemail.com to gmail.com. The only way to do this is to click on the “Back” button and correct it.


googlemail.com to gmail.com

In the “Receiving Email” menu change imap.googlemail.com to imap.gmail.com.

receiving email

In the “Receiving Options” menu tab you can make your settings just like you see in the graphic below. Hint: click on graphic to enlarge if it’s hard to see.


In “Sending Email” menu tab make sure once again that you change smtp.googlemail.com to smtp.gmail.com.

sending email

Finally when you reach the “Account Summary” menu make sure that all the settings appear like this graphic except of course the email address. Also, if you do not want to enable the Calendar synchronization you may leave that unchecked.

account summary

Clicking “Next” one more time will bring you to the end of the setup. COngratulations, your mail configuration is complete. You are now ready to send and recieve email using Evolution. Click “Apply” to save your settings.

click apply to save your settingsNow enter your password to authenticate the request.

enter password

Evolution Multiple Email Account Solution

Now you are ready for Evolution Multiple Account Email Solution! Just repeat the above process over and over again. Subscribe to these posts here because in the next post I will be telling you how to import all your Google Contacts into your Evolution program.


Gmail Ubuntu | Manage Email Quickly | Evolution Multiple Email Account Solution was last modified: February 5th, 2021 by Maximus Mccullough

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  • Ben says:

    Great instructions, but whatever I do it doesn’t work quite right for me. When I delete something in Evolution it isn’t deleted from Gmail, it is just marked [Imap]/Trash. It’s really frustrating I can’t figure it out. I’d really appreciate any suggestions.

    • I believe I understand what you are experiencing. Gmail like so many other products like, drive, analytics etc does not really delete information immediately. It is simply moved into a “trash” bin. So evolution knowing that it is still there does not remove it. Google spokesperson said that after 30 to 60 days then it is permanently deleted. I know it is heard thinking that an email is deleted when it really is not and it makes for a frustrating time when using 3rd party applications. However in this instance it would seem that Evolution is right and that the Gmail interface is misleading.

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